Log book and Past sessions

In-app help: open Help → Log book and Past sessions.

These two menu items both relate to finished trips, but they are not the same and are not merged into one store. Use this page to choose the right tool.

At a glance

Rule of thumb: need who was on the water and contacts? → Past sessions. Need your lasting leadership / journey record without personal data? → Log book.

Past sessions (/sessions/past)

• Lists completed safety sessions from the live database.
• Split views when signed in: trips you led, trips you’ve joined, and (duty/admin/site administrator) organisation archive.
• Detail pages show attendance and contacts according to privacy rules (session leader, organisation duty/admin for the host, Site administrator; approved adult org members may see fellow members’ names on host-org trips; others often see only their own row).
• Site administrator can permanently delete an archived session.
• There is no journey CSV on this page.

Log book (/leader/logbook)

• When a session is completed, PaddleSafe creates a session snapshot for the leader (location, Paddle UK / BCAB level, aims, outcomes, headcount, safe-return summary, incidents, notes).
• People on that trip appear as pseudonyms (e.g. Participant 1), not real names.
• Leaders can add training entries (courses, CPD) by hand.
• Participants can open a simple list of trips they joined (account or personal trip link) and remove a trip from their view only.
• Journey export (Paddle UK–style CSV / report) is offered from the log book area; today it is built from the leader’s session trip fields while those sessions still exist — see below.

Privacy detail: Privacy notice → Session & training log books.

Why they stay separate

You may later see a single History menu with two tabs — that would still be these two backends underneath.

Journey log and Paddle UK / British Canoeing

The Log book is the personal journey / CPD book:

1. Session journeys — when a session is completed, venue, launch/finish, distance, duration (from start/end if not set), craft, role, activity type, conditions, and water grade are snapshotted into the log book (and survive session purge). For trips you led, the group learning outcomes are kept as D (delivered as session leader) — a coaching log of what you ran, not a remit. Covered today on Wrap-up is what gets snapshotted. For trips you led, the group learning outcomes are kept as D (delivered as session leader) — a coaching log of what you ran, not a remit. Covered today on Wrap-up is what gets snapshotted.
2. Participants — signed-in paddlers get their own journey copy (craft/role editable); guest safe-return links can edit craft/role/notes and export CSV.
3. Training / CPD — add courses with hours, course type, provider, award/pathway tags (suggestions from your profile qualifications), plus optional claimed points, a points category, and points valid for (3 / 5 / 10 / 20 years, a date you set, or until you remove the entry). The date on the form is when you completed the course, not an expiry; Counts until is derived from valid-for. Course type can suggest a category and validity (Code of Conduct BCAB eLearning suggests 20 years). Log shows claimed points still counting and when the next chunk drops out. On Personal details you can set an optional scheme (Instructor / Coach / Leadership / other) and points I need in 3 years. PaddleSafe does not guess that from awards. If you are below target, or a large chunk drops out within 90 days, due soon appears on Log, Personal details, and account home — not on the roster, not emailed, not a session launch gate. Claimed in PaddleSafe, not registered on JustGo.
4. Skills / learning outcomes — after a completed session (or on a training entry), log practised learning outcomes from the kayak catalogue, an optional self-rating (UI → UC), and teaching/assisting; session leaders may endorse from the session (not from Profile). Profile summarises the catalogue plus places, can-do counts, and declared awards without turning the catalogue into a Paddle Award. See Skills and learning outcomes (including how to read the letters).
5. CPD evidence pack — Log → CPD evidence pack: choose a date range (default last 3 years), then Print / Save as PDF. Includes cover sheet (name, Paddle UK membership number from Personal details → Account & display, qualifications, declared first aid and safeguarding dates, a Code of Conduct reminder with a signature line, total hours, total claimed points, points by category) and one block per training entry with notes, claimed points/category, counts until, linked skills, and verifier signature lines. This is supporting evidence for your membership portal (JustGo) — it does not register CPD points with Paddle UK. First aid and safeguarding on the cover are not CPD points. The Code of Conduct line is a print reminder: PaddleSafe does not store a tick and does not stop a session launching. The official CoC record stays on JustGo. Journey sessions are not included.
6. Coach pack — Log → Coach pack: the same print pattern for sessions you led. Cover sheet (membership number from the same profile field, first aid and safeguarding dates, the same Code of Conduct reminder and signature space, sessions, distinct D outcomes, duration, headcount) and one block per trip (venue, water, craft, headcount, duration, D group outcomes, My practice separately, optional coach reflection from wrap-up, notes, mentor/observer signature lines). Names stay off. It is not CPD hours, not a Paddle Award, and not a remit. Informal coaching / mentoring evidence is still uploaded by you on JustGo.

Export: Log → Paddle UK–style journeys CSV / report JSON (from log book snapshots; optional active sessions in “all” export).

Related: Create a session (journey fields when planning) · Planning a sea kayak trip (A to B) (coastal launch to take-out).

Related guides

• Why PaddleSafe exists — why Log and Past sessions stay two books
• Create a session
• Join while signed in
• Skills and learning outcomes
• Account roles
• Privacy
• Privacy and your data
• Handling a data request